On August 29th, the Zoning Board of Appeals approved minutes dating back to 2014. The minutes include two meetings that weren’t captured on video by Southborough Access Media.
The approval of minutes from four years ago was based on an order from the Attorney General’s office. Town Counsel Aldo Cipriano told the board the August 1st letter instructed htem to:
create a clear and discernible record of minutes for the Zoning Board of Appeals consideration
Aldo told the board:
the overall issue is timely preparation and approval of minutes of meetings. . . handwritten notes or draft minutes must be timely converted to final draft for the board’s consideration for filing and posting for the public’s information. Minutes, even in draft form, must be of sufficient detail for the public at large to have a precise understanding as to what occurred at a particular meeting. Timely, and timely manner under state law, means within the next three public body meetings or within 30 days, whichever is later, unless good cause is shown for delay.
Counsel took a moment to state that no one in the room was responsible for the delay. He called it an “unintended administerial shortcoming” that happened during staff turnover.
Cipriano said that “in some cases there were no minutes and they had to be somehow created”. (No mention was made of which meetings those were.)
The only member from the ZBA during that time who is still serving is Paul Drepanos.
The current administrative assistant worked to create the minutes, which were reviewed and verified by Drepanos before the board voted to approve them. (In some cases he didn’t participate but was present.)
Cipriano said that he believed that current staff and improved procedure would prevent a recurrence of lapsed minutes.
While both of those minutes include references to Park Central, they were apparently only extension requests. The minutes also cover business related to 26 Lovers Lane, Ken’s foods, and Woodland Meadows.
Updated (9/12/18 5:33 pm): A typo had Woodland Meadows as Woodward Meadows.
Updated (9/14/18 8:02 am): Click here for the agendas for the 2/26/14 and 7/15/14 meetings.
Updated (9/14/18 8:08 am): I also asked for the 3/26/14 agenda, because I was curious what application deadline was posted for the project at that time. It simply stated that the project application was filed on 2/12/14 and the Comprehensive Permit Filing deadline was 8/11/14. You can see that here.